Employer Reimbursement Deferments
Students who are entitled to reimbursement of tuition from their employers may request an Employer Reimbursement Deferment (ERD) plan. This would allow the student to pay a small portion by the assigned due date during the plan set up (as a down payment), and pay the rest by an assigned date below (KU determined - not personalized).
NEW Process - winter 2024/25 and spring 2025
Students interested in an Employer Reimbursement Deferment will now set up an ERD Payment Plan. This will require the student to enter their total costs due as the plan needed. The plan will calculate a down payment. The balance remaining due will show with a deferred due date (this is not personalized by student or employer). The due dates are below based on the semester.
Process:
- Student will navigate to New MyKU > Student Account card > Payment Dashboard.
- Make note of the total costs due so you know what to set up the ERD plan for.
- If you plan on adding more classes - we can help you estimate the costs for your set up needs.
- Click on Payment Plans on the Payment Dashboard - select the ERD term plan needed.
- Enter the amount due from step 1 as the plan amount.
- Click update for the down payment to be calculated.
- Make the payment - this payment method will be used for the final payment (can be changed later if needed).
- Due date - This is when the plan will charge the deferred remaining balance due.
- Automatic payment is required.
- If you choose to pay in advance of the due date, that is fine just be sure to select the Installment Payment option so it applies to the plan.
details:
- Proof of benefit - no longer required each semester. However, you may be randomly selected to verify your entitlement to tuition reimbursement with your employer.
- Undergraduate students - contact our office should this be needed, proof of benefit may be requested.
- Balance Adjustments - Should your charges change after the plan has been set up (such as adding more credits or inclusive access fees were added) - you will need to update your plan and/or pay the difference. If not updated to cover your full amount due- the plan may be cancelled.
- If inclusive access fees are added, you can simply choose to pay them by clicking make a payment and proceed for that exact amount. Do not use installment payment in this case.
- ERD Plan payments - when paying the ERD plan before the automatic payment date, be sure to select Installment Plan payment - if you do not do so, your auto payment will still process as the plan does not know about aid or external payments..
NEW MyKU > Student Accounts card > Payment Dashboard.
Balance Due dates by semester
The balance of the deferred plan after the down payment, is due as follows for each semester. The day afer this due date your auto payment will process. Remember if you choose to pay before the due date - select Installment Payment - or it will not update the plan.
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- Fall deferment balance due date is Jan. 30; auto pay will process Feb 1
- Winter deferment balance due date is Feb. 27; auto pay will process Mar 1
- Spring deferment balance due date is Sept. 30; auto pay will process Oct 1
- Summer deferment balance due date is Sept. 30; auto pay will process Oct 1
helpful hints
- Accounts must be in good standing to use the ERD plan.
- If the auto payment is returned for any reason, a fee of $25 will be applied to the account, as well as a hold placed on the account. Late fees of $50 a month will apply for up to 3 months before placement at the PA State Attorney General's office for collection efforts.
- Statements - the on demand statements work great for your reimbursement requests - however you may want to save one of them with your schedule on it.
- Transcripts - request your transcript right after grades post so you have no delay in your reimbursement request with your employer. If your account has a hold added, this will block transcripts in most cases.
More Questions? Please contact Student Accounts - studentaccounts@kutztown.edu