Filing a Report
Filing Student Conduct Charges
In a community as dynamic as a college campus, conflicts occasionally arise when students exhibit inappropriate behavior. It is advantageous that such problems be addressed in a fundamentally fair and timely manner. To that end, the purpose of this guide is to highlight the process that students, staff, or faculty can avail themselves to if they are victims of, or witnesses to, behavior that violates the Student Code of Conduct.
IMPORTANT: If you have been a victim of a crime or the situation is an emergency, please contact Public Safety & Police Services for assistance by calling 610-683-4001 or dial 911.
How do I request student conduct charges be filed against a student?
The Student Code of Conduct outlines the behavioral expectations of students. This code is published in the student handbook The Key. Students and staff should familiarize themselves with these policies and procedures before filing a charge against another student. A student, staff, or faculty member who charges a student with a violation is also expected to present testimony at a student conduct hearing as the complainant should the need arise.
How do I file a student conduct incident report?
In order to file conduct charges against another student, an online incident report must be submitted to the Dean of Students Office. Refer to the Report An Incident webpage for reporting options and online forms.
What information is needed for an incident report?
The following information is generally needed to accurately file a student conduct incident report:
- Name and contact information of the respondent (accused student)
- Date and time of the incident
- Location of the incident including the address, building name/number, floor number, wing, room number, etc.
- A concise description of the alleged misconduct
- The specific violation type that occurred
- Description of any damage
- Any evidence that was observed, collected or documented
- Names and contact information of witnesses and other individuals involved in the incident
- Name of the person submitting the report
The description of the incident should be brief, precise, specific, and chronologically accurate. Profanity and/or abusive language, if germane to the alleged incident, should be indicated. Hearsay and opinion are not appropriate inclusions for a report.
In general, it is the responsibility of the party filing the report to present evidence to substantiate his or her charges that a violation occurred. Keep this in mind when writing a report.
What happens after I file a report?
If sufficient evidence is presented, the respondent (accused student) will receive an email or letter known as a "notice of charge" requesting that the student contact their assigned case officer to schedule an appointment for a preliminary briefing to review the incident and go over the student conduct process.
When is a hearing necessary?
When a student denies responsibility and requests formal resolution, a hearing will be scheduled. This hearing is generally with the University Conduct Board (UCB).
How will the complaint be resolved?
After hearing all relevant testimony and examining any evidence, the appropriate hearing authority will determine whether the respondent is responsible for a policy violation. If found responsible, sanctions are assigned as appropriate.
What resources are available to help me prepare for a hearing?
The Student Conduct Advocate program is available for students (complainants or respondents) to request assistance and guidance from a trained advocate. The staff of the Dean of Students Office is also available to discuss any student conduct processes and procedures with students.