Summer Conference Planning
As you begin to plan out your conference, the following information will be useful to make the process easier.
Conference Services
As you begin to plan out your conference, the following information will be useful to make the process easier.
2021 First Available Night | |
2021 Last Available Night | |
Signed Agreement | 60 days prior to check-in |
First Payment - 20% of Quoted Balance | 60 days prior to check-in |
Second Payment - 30% of Quoted Balance | 30 days prior to check-in |
Certificate of Liability Insurance | 30 Days prior to check-in |
Final Facility needs (personnel, technology, etc...) | 30 days prior to Check-in |
Housing and Meal Count Guarantees | 10 business days before check-in |
Final Rooming List | 5 business days before check-in |
Third Payment - 25% of Quoted Balance | Day of Check-in |
Remaining Balance | Within 30 days of receiving Final invoice |
We recommend the following packing list for all guests:
Mail cannot be delivered directly to the residential facilities during the summer months. Guest mail may be sent to the Conference and Event Services office instead. Due to
The following address should be used:
[Guest Name]
[Conference/Camp/Program Name]
C/O Conference and Event Services
Student Recreation Center
15200 Kutztown Road
Kutztown, PA 19530
Guests can utilize the Student Recreation Center at a reduced rate. Guests must show their conference swipe card (provided at check-in) to receive the discounted rate and pay in cash at the Student Recreation Center Administrative Office. For Hours and other information, please visit the Student Recreation Center website.
Safety is of the utmost importance to Kutztown University and its community. Clients are encouraged to become familiar with the University's Emergency Response and Evacuation Procedures. All Faculty, staff, students, and visitors should contact Kutztown University Public Safety for any safety concerns and questions at all times. Please make note