Assistant Resident Director

• Maintain a cumulative GPA each semester of a 2.5.
• Remain in good judicial standing with the University.
• Support the Mission, Vision, Goals and Core Values which govern the Office of Residence Life.
• Refrain from making statements to the media that would reflect negatively on the department. Additionally ARD's will refrain from creating posts on the various social media posts (Twitter, Facebook, Snap Chat, Instagram, TikTok, etc.) that would reflect negatively on the department or depict behaviors what would be unbecoming of a Residence Life Staff member.
• Romantic or preferential relationships with students working within the hall in which the ARD is serving are prohibited.
• Be enrolled full-time, maintaining academic progress (24 credits per academic year).
• Should a staff member be released from their position or should they resign, they will be reassigned to a room in a different hall.

Spring Prior to Start

• Attend ARD training sessions held during the Spring semester
• Be present for the New Fall Staff meeting held in April

Fall

• Be present for Fall Student Staff Training starting late July
• Facilitate in hall training sessions with the Building Director
• Present or co-present one session
• Assist with the facilitation of Policies and Procedures

Online Training

• Complete Protection of Minors and Clery Training on D2L annually

Continued Training

• Attend 3 continued trainings a semester
• Facilitate one in hall continued training session a semester for the staff

Staff Selection

• Assist with staff recruitment
• Participate in the interviewing of CA and DR Candidates

Evaluations

• Assist Building Director in the evaluation of the CA and DR staff

Mediate Staff Conflict

• The ARD will work with staff to mediate minor level staff conflict not warranting discipline

Serve as a Resource for the Staff

• Answer questions
• Ensure the staff's understanding of university's policies and procedures
• Serve as a liaison between the student staff and the Building Director

Staff Development

• Plan two staff socials a semester
• Work with Building Director to plan team builders and ice breakers during training and through the school year
• Assist Building Director in the recognition of staff members

Serve as Second in Command

• Provide support for the staff and residents in conjunction with and in the absence of the Building Director
• Serve as a point of contact for Central Office staff in the absence of the Building Director
• Maintain an open line of communication with the Building Director and Central Office staff to keep them aware of situations and issues that occur in the building

Establish Office Hours

• Assistant Resident Directors are to establish, post, and maintain 12 office hours a week
• These hours are to be held independently of the Building Director's office hours
• ARDs working with a Building Director who has an internship/practicum will plan their office hours during the time the Building Director is away
• ARD office hours are to be held between 8am and 9pm Monday-Friday
• The ARD will serve as the first point of contact for residents and Central Office staff in the absence of the Resident Director

Meet all set deadlines

Email and Voicemail

• The ARD will check and respond to email and voicemail regularly

Documentation

• Follow the appropriate protocol for documenting situations
• Maintain accurate paper trails
• File all paperwork

Housing Violations

• The ARD will log all Housing Violations into the database

Front Desk Operations

• Oversee all aspects of the desk operation
• Work with the Building Director to supervise the Desk Receptionists
• Ensure desk is stocked with necessary forms and supplies
• Oversee the completion of the Desk Log
• Address procedural errors as they arise

Staff Schedules

• Oversees the scheduling of the front desk
• Work with the DRs to create a schedule
• Oversee the scheduling of the CA duty rotation
• Work with the CAs to create a duty schedule
• Schedule themselves for 6 duty nights a semester, two of which need to be over a weekend
• Provide copies of the most up-to-date schedules to the appropriate individuals

Mailroom Operations

• Oversee the setup of the mailroom
• Ensure that the staff is following the appropriate protocol for receiving, logging, and distributing mail
• Keep mailroom neat and organized

Time Cards:

• Ensure the accurate and timely completion of time cards by the Desk Receptionists
• Work with the Desk Receptionists to correct errors
• Turn in corrected time cards to Residence Coordinator

Inventories

• Maintain Common Area, Key (where applicable), and Recreational Equipment inventories
• Complete Roster Audits

Meetings

• Attend and play an active role in staff meeting each week
• The ARD is responsible for all meeting items pertaining to the DRs and the management of the desk
• Meet daily with the ARD's supervisor
• Attend weekly ARD meetings   

Assist with the Openings and Closing of Building

• Schedule the staff
• Oversee Opening and Closing tasks
• Return early and stay late

Other Duties as Assigned

• Serve in an in hall duty rotation
• Have knowledge and understanding of University policies
• Enforce University Policy
• Confront inappropriate behavior
• Assistant on call GSE and Public Safety with emergency situations when necessary
• Serve as a mandatory reporter
• Follow the appropriate protocol for documenting situations and behaviors
• Follow the appropriate protocol for the use of the lock block key, I-Key, or Master Swipes 

Resource

• ARD serves as a point of contact for residents in the absence of the Building Director
• ARDs are a liaison between the Office of Residence Life, Housing, and Dining Services and the students living in the residence hall. They are familiar with the department's events, processes, and timelines
• Be familiar with campus resources and services
• Assist the residents in their understanding of campus policies and procedures
• Communicate with all residents and staff members in an open, supportive, and constructive manner
• Assist the with the mediation and resolution of conflict
• The ARD will handle the next level of roommate mediation after the CA's initial attempt

Role Model

• Be in good academic standing
• Abide by University policies and remain in good judicial standing
• Develop and maintain relationships with residents and University personnel
• Promote a living/learning atmosphere that enhances education and is supportive of the exchange of diverse ideas and experiences

Programming

• Coordinate one faculty program or initiative each semester
• Serve as a resource for Community Assistants in the area of programming
• Support, promote, and attend CA Programs
• Oversee the collaborative efforts of the Community Assistants in one All Hall Program each semester
• Maintain the bulletin board behind the front desk
• Use the Programming Database appropriately

• Must have previous experience as a Community Assistant or Desk Receptionist prior to assuming the Assistant Resident Director position. 
• Have a minimum 2.5 cumulative grade point average.
• Be enrolled full-time, maintaining academic progress (24 credits per academic year).
• Be in good judicial standing with the University.

Complete all parts of the application.

• Complete the ARD application
• Complete the Cover Sheet Provide a typed response to the three questions.
• Submit a cover letter outlining skills gained from previous employment as well as your campus involvement.
• Provide a resume

Take part in the interview process. 

• Each candidate will work with an Administrative Assistant within the office to set up an individual interview with one of the members of the Central Office.
• The interview will take about 45 minutes.

Participate in the Assistant Resident Director Group Process.

• The Assistant Resident Director Group Process is comprised of a set of group activities in which the candidates participate providing them with an opportunity to demonstrate the skills they possess.
• The process is overseen by the Executive Director of Residence Life.
• Candidates are observed and evaluated during the process by the Residence Coordinators and Graduate Student Employees of the department.

For the academic year prior to their employment as an Assistant Resident Director, all selected and placed candidates must:

• Have completed the Housing application process for the academic year they will be employed.
• Have completed the appropriate paperwork with the Residence Life: signed acceptance letter, completed Student Employment Application, and Stipend Agreement.
• Have completed paper work with Human Resources to obtain a Work Authorization Number
• Have competed Criminal Background checks and FBI fingerprinting. Fees for these services are covered by KU. Instructions for completing these will be given upon the receipt of your completed paperwork. 
• Be enrolled full-time, maintaining academic progress (24 credits per academic year) for the academic year they will be employed.
• Maintain a minimum 2.50 cumulative grade point average.
• Be in good judicial standing with the University.
• Remain in their current student staff position (CA or DR).
• Participate in scheduled trainings.