Fiscal Year End - June 30, 2025

As we approach our June 30, 2025 fiscal year-end, please remember the important due dates and ensure they are factored into your department’s plan for fiscal year (FY) 2025.

If you have general questions, comments or concerns about our year-end processes, please contact Matt Assad, Executive Director or Finance.

GOODS AND SERVICES

Requisitions - For services or goods to be provided/delivered prior to June 30, 2025: must be entered in SourcePoint and approved by your manager by May 19, 2025.

Invoices - For services or goods provided/delivered prior to June 30, 2025: must be submitted to Accounts Payable as soon as possible, but no later than July 10, 2025.

Receiving Merchandise – Merchandise delivered on or before June 30, 2025: must be received in SourcePoint by the requisitioner before the end of the day on June 30, 2025.

Direct Pay Requests – Payment requests for something that occurred on or before June 30, 2025: must be sent to Accounts Payable no later than July 10, 2025.

Please contact Accounts Payable with any questions.
TRAVEL EXPENSES

Travel expense reimbursement requests (through the Travel Management System) for travel through May 31, 2025, should be submitted no later than June 10th. For travel reimbursements from June 1st through June 30th, the travel expense reimbursement must be submitted (through Travel Management) no later than July 10, 2025.

Travel reimbursement requests turned in after July 10, 2025, will be applied to your FY 2026 budget.

Please contact Accounts Payable with any questions.
PURCHASING CARDS

Purchasing card transactions posted on or before June 30, 2025 will utilize your FY 2025 budget. Please take into consideration that credit card transactions could take 3-5 business days to post. Please plan accordingly if you are using your FY 2025 budget. Any transactions that post after June 30, 2025, will utilize your FY 2026 budget.

Cardholders should have their receipts uploaded, and transactions signed off by July 7, 2025. Managers should approve their team’s transactions by July 10, 2025.

Please contact Accounts Payable – Pcard Support with any questions.
BUDGET TRANSFERS
EXPENSE TRANSFERS

If you have any expenditure transactions that should be recorded differently to better reflect the nature of the transaction, please review your reports now and, if necessary, request any needed adjustments as soon as possible.

The last day to submit an Expense Transfer Request for FY 2025 expenses is July 10, 2025.

For questions regarding expense transfers, please email Kelsey Arcelay, Disbursements Manager.