Electronic Forms

Accounts Payable Direct Pay Requisition Form - This form should be used to request reimbursement or payment. Most items should be procured through a purchase request prior to the good or service being provided, purchase card, or travel expense report. Please attach an original receipt along with any related backup information. This form will be automatically sent to the Accounts Payable department after it’s approved, and a copy will be sent to you. No further action will be needed.

Purchasing Card Change and Exemption Request - used to request an update or change to a university purchasing card.

Purchasing Card Enrollment Form - used to request a new university purchasing card.

Missing Receipt Affidavit - This form can be submitted in place of any receipts that have been misplaced or never received. This is a one-time exemption and can only be used under extraordinary circumstances. The University Comptroller must approve the affidavit.

Sales Tax Exemption Information - used when completing p-card transactions and the supplier refuses to remove tax charges.

Kutztown University Sales Tax Exemption Certificate - This form certifies that Kutztown University meets the qualifications for making sales-tax-free purchases in Pennsylvania. After the department completes the request, it is forwarded to the comptroller for signature, and the requestor will receive a completed copy.

Kutztown University W-9 - This is an official form furnished by the IRS that verifies the name, address, and tax identification number of Kutztown University. In some cases, this must be provided to companies with which the university does business. After the department completes the request, it is forwarded to the comptroller for signature, and the requestor will receive a completed copy.

Hotel Local Occupancy Tax Exempt Certificate - used to provide to hotels in Pennsylvania that explains the university's tax exemption status.

Fillable W-9 Form - used when completing a direct pay requisition and the vendor is new.