Travel Expenses

Faculty & Staff ONLY

University travel budgets are established during the budget request process prior to the beginning of a new fiscal year. Once approved, these travel budgets go into effect July 1st and expire June 30th of the subsequent year. All travel reimbursement is subject to funds availability; therefore, it is important to gain funding approval and encumber the funds prior to departing to ensure that funds are on hand to reimburse you when you return.

The Travel Management System (TMS) in the Employee Self-Serve (ESS) Portal should be used when submitting a travel request or a travel expense report. Any questions pertaining to the Travel Management System can be directed to Amanda Vasko at  or 610-683-4744.

All travel must be submitted to the Accounts Payable Office for reimbursement within 60 days of returning from your trip.

Supervisors are responsible for reviewing and approving travel reimbursement requests submitted by employees. Employees are responsible for ensuring that expenses claimed on their travel expense reports are proper and accurate.

Employees may be reimbursed for the following types of expenses

  • Conference Fees
  • Transportation Costs
  • Hotel Expenses
  • Car Mileage
  • Meals

 What Expenses May I NOT Claim?

  • Upgraded airfare seats or priority boarding fees.
  • Any expenses relating to travel that was not approved by your supervisor in advance.
  • Any expenses relating to the purchase of alcoholic beverages.
  • Any expenses that exceed your available university budget.
  • Any expenses that exceed the allowable rates.

Careless, fraudulent, or negligent preparation of a travel form will require financial restitution.