Community Assistant

• Maintain a cumulative GPA each semester of a 2.25 or higher.
• Engage in behavior that is in line with the department's Mission, Vision, and Core Values and meets the expectations of the position.
• Remain in good judicial standing with the University.
• Refrain from making statements to the media that would reflect negatively on the department. Additionally, CAs will refrain from creating posts on the various social media platforms (Twitter, Facebook, Snapchat, Instagram, TikTok, etc.) that would reflect negatively on the department or depict behaviors what would be unbecoming of a Residence Life, Housing, and Dining Services staff member.
• Be enrolled full-time, maintaining academic progress (24 credits per academic year).
• Should a staff member be released from their position or should they resign, they will be reassigned to a room in a different hall.

Fall

• Be present for Fall Student Staff Training starting in early-to-mid August
• Attend all sessions
• Complete all assigned tasks for opening

Online Training

• Complete Protection of Minors and Clery Training on D2L annually

Staff Selection

• Assist with staff recruitment efforts

Spring

• Be present for Student Staff Training starting in mid-January
• Attend all sessions
• Complete assigned tasks for Opening

Confidentiality and Mandatory Reporting:

• Instances are to be reported up and not out.
• All Residence Life staff members are to refer members of the press to University Relations and refrain from making statements.
• No member of the Residence Life staff is to use their title to endorse their personal opinions or beliefs.
• All members of the Residence Life office are Mandatory Reports and are required to bring forth any information pertaining to potential violations of law, sexual misconduct, sexual harassment, domestic violence, etc.
• Meet all set deadlines

Documentation:

• Follow the appropriate protocol for documenting situations
• Complete Duty Log while on duty
• Utilize Information Reports when warranted
• Document situations on Housing Violations

Follow the Appropriate Protocol for:

• No Show Lists
• Fire Safety Inspections
• Check-In and Check-Out Procedures
• Openings and Closing of the Residence Halls
• Roommate Mediation
• Nightly Duty
• Policy Enforcement

Serve as a Resource for Residents:

• Answer questions
• Ensure the resident's understanding of University policies and procedures
• Be familiar with campus resources
• Serve as a liaison between the students and the Building Director
• Keep Building Director aware of any issues

Timecards:

• Ensure the accurate and timely completion of timecard each pay period
• Correct errors
• Turn in accurate timecard to ARD

Meetings:

• Attend and play an active role in the staff meeting each week
• Hold one posted office hour each week
• Meet bi-weekly with the Building Director
• Meet with residents- Each CA should be interacting with their residents regularly. However, they must hold a minimum of one scheduled 1:1 with each room, apartment, or suite per semester.

Assist with the Openings and Closings of Building:

• Complete Opening and Closing tasks
• Return early and stay late

Other Duties as Assigned

Role Model:

• Be in good academic standing
• Abide by University policies and remain in good judicial standing
• Develop and maintain relationships with residents and University personnel
• Be familiar with campus resources and services
• Assist the residents in their understanding of campus policies and procedures

Build Relationships:

• Provide opportunities for residents to interact
• Assist in the development of healthy relationships
• Engage residents in activities that help them to feel part of the community

Promote Academic Success:

• Provide opportunities for the academic enrichment of resident students
• Make residents aware of the academic resources on campus
• Celebrate academic achievements

Programming:

• Evaluate the needs and interests of your residents in the area of programming
• Meet the requirements outlined in the programming model
• Support, promote, and attend other CA Programs, hall council, and campus events.

Crisis Management:

• Serve in an in-hall duty rotation
• Enforce University Policy
• Confront inappropriate behavior
• Assist the on call Head Staff Member and Public Safety with emergency situations when necessary
• Serve as a mandatory reporter
• Follow the appropriate protocol for documenting situations and behaviors

Hall Council:

• Assist in hall council recruitment
• Make your residents aware of hall council and its initiatives
• Promote hall council meetings and events
• Attend hall council meetings and events when you can

Wing Meetings:

• One wing meeting is to be held each month
• The provided topic points are to be covered each month
• There should be a community-building component to each meeting

Resident Meetings:

• Meet with residents- Each CA should be interacting with their residents regularly. However, they must hold a minimum of one scheduled 1:1 with each room, apartment, or suite per semester.

Roommate Mediation:

• Work with residents to understand and complete the roommate agreement
• Ensure that the students are aware of the protocol for mediations
• Follow the appropriate procedure for mediation when it is warranted
• Keep your Building Director aware of conflicts

Community Development Model:

• Meet the requirements outlined in the Community Development Model

• Paid Housing Application Fee for the application year
• Be in good judicial standing with KU
• Minimum Cumulative GPA of a 2.25
• Be at least a second semester student at the start of the Fall semester 

New Applicants:

• Complete a Community Assistant Application

Returning Applicants:

• Complete a Community Assistant Re-Application

A New Community Assistant Candidate is: Any first-time applicants, a Community Assistant that does not have a completed Community Assistant Evaluation from the Fall semester.

A Returning Community Assistant Candidate is: All applicants that served in the role of Community Assistant during the Fall semester and have a completed Community Assistant evaluation from that semester will fill out the Community Assistant Re-Application form.

Interviews will take place on CA Interview Day. All eligible candidates will be contacted by Residence Life with a scheduled 45 minute interview time, the location, and the name of the Head Staff Member who will be conducting their interview on CA Interview Day.

Offer letters will be emailed to applicants. Community Assistant Acceptance Letters need to be turned in by the designated date and time to 106 Old Main.