What is Position Classification?
Position classification is the process used to allocate a position's defined duties and responsibilities to a job standard.
The position classification process involves reviewing the duties and responsibilities assigned to a position.
What is the difference between Classification and Pay?
- Classification is based on the assigned duties and involves placing positions with specific duties into appropriate job groupings.
- Pay is based on classification but is also influenced by other factors, such as labor market considerations and longevity.
There are three ways in which classification reviews are initiated:
- Management-initiated review - When the employee, the supervisor, or manager has recognized a change in job content, or new duties have been assigned, a review may be requested. When new duties have been assigned, a review may be requested by the supervisor.
- Classification Grievance - Employees covered by collective bargaining agreements may process an appeal for a reclassification review; by filing a grievance of their position if they feel that their position is improperly classified.
- Classification Survey - HR may conduct a study of all positions in:
a. A specific organizational work unit or an occupational group.
b. If identical work is performed by more than one employee, a sample or percentage is reviewed.
The Classification Review Process
The people who have a role in the position review process are:
- Supervisor and Manager
- Classification Manager
The Employee is responsible for ensuring their job description is up to date and approved by their supervisor.
Supervisors and Managers are responsible for the following tasks:
- Provide the Classification Manager with position descriptions and other information related to the position
- Assign work to positions based on operational need
- Educate employees on the classification review process
- Provide accurate information to the Classification Manager upon request
- MOST IMPORTANTLY, do not make any promises to employees
Classification Manager is responsible for the following tasks:
- Data Gathering-Reviewing position descriptions, scheduling desk audits (if needed), discussing duties with employees and validating employee discussions with managers/ supervisors.
Classification Manager looks at the following allocation factors:
- The nature and complexity of the work performed
- The controls placed on the work
- Supervision received
- Available guidelines
- Working relationships
- Nature and scope of recommendations
The following factors are NOT considered when analyzing work:
- Length of service
- Volume of work assigned
Recommendations/Decision-Classification Manager measures the allocation factors of the position using the job specifications and also looks at benchmarks to make a recommendation/ decision.