Withdrawal
Withdrawal / Refund Policy has two different categories.
- Withdrawal from a course or courses, while staying enrolled in at least one credit for that term or session.
- Withdrawal from the entire semester or session, or from KU completely.
All students considering withdrawing from a course or the semester who receive financial aid of any kind, should speak to Financial Aid to review the implications of the withdrawal. In many cases Financial Aid is reduced and returned to the lender. Students may owe Kutztown University for some of the remaining charges, they may owe a refund back that they received previously, or their withdrawal may impact future aid eligibility.
The refund policies listed below are based on the start of the semester or session, NOT the course start date.
The percentages below are the amounts that the charges (with the exception of the Technology Fee, which is a non-refundable fee) would be reduced. or refunded by; it does not necessarily mean the student is guaranteed entitlement to a refund. The student will be responsible for the balance not refunded on the charges. If the bill has not yet been paid, the student will receive a notice of funds due, and the normal collections process will commence.
Listed below you will find: Withdrawal from a Course, Withdrawal from the University, Winter Withdrawal and then Summer Withdrawal.
Withdrawal from a Course
Total tuition and tuition fee charges (with the exception of the technology fee, which is non-refundable) invoiced will be refunded (reduced) at the following rates; the difference will be the student's responsibility. A portion of, or all of, a student's aid may be returned to the lender based on the withdrawal as it was not fully earned. The amount due will then become the responsibility of the student. We strongly urge students who receive any aid, who are considering withdrawing from a course or courses, speak to the Financial Aid office to confirm the implications of a Withdrawal.
Withdrawal from a course after the 100% Drop period, while remaining enrolled for that semester or session will result in no reduction of charges (or refund), but may result in a return of financial aid not fully earned.
Students that remain within the full-time range before AND after a course withdrawal may have no financial impact. Full-time undergraduate students are 12-18 credits.
Course Withdrawal Policy
2023-24 Academic Year
|
Fall 2022- starts Monday, August 28, 2023 |
Spring 2023 - starts Monday, January 23, 2023 |
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|
Drop Period |
Refund / Reduction in Charges |
Drop Period |
Refund / Reduction in Charges |
|
8/28/23 - 9/5/23 |
100% |
1/22/24 - 1/29/24 |
100% |
|
9/6/2023 and after |
0% |
1/30/2024 and after |
0% |
2022-23 Academic Year
|
Fall 2022- starts Monday, August 29, 2022 |
Spring 2023 - starts Monday, January 23, 2023 |
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|
Drop Period |
Refund / Reduction in Charges |
Drop Period |
Refund / Reduction in Charges |
|
8/29/22 - 9/6/22 |
100% |
1/23/23 - 1/31/23 |
100% |
|
9/7/2022 and after |
0% |
2/1/2023 and after |
0% |
Withdrawal from the University - all courses
Total tuition and tuition fee charges (with the exception of the technology fee, which is non-refundable) billed will be refunded (reduced) at the following rates; the difference will be the student's responsibility. A portion of, or all of, a student's aid may be returned to the lender based on the withdrawal as it was not fully earned. The amount due will then become the responsibility of the student. We strongly urge students who receive any aid, who are considering a withdrawal from the university, speak to the Financial Aid office to confirm the implications of a withdrawal.
University Withdrawal Policy
2023-24 Academic Year
|
Fall 2023 - starts Monday, August 28, 2023 |
Spring 2024 - starts Monday, January 22, 2024 |
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|
Drop Period |
Refund / Reduction in Charges |
Drop Period |
Refund / Reduction in Charges |
|
8/28/23 - 9/5/23 |
100% |
1/22/24 - 1/29/24 |
100% |
|
9/6/23 - 9/8/23 |
80% |
1/30/24 - 2/2/24 |
80% |
|
9/9/23 - 9/15/23 |
60% |
2/3/24 - 2/9/24 |
60% |
|
9/16/23 - 9/22/23 |
50% |
2/10/24 - 2/16/24 |
50% |
|
9/23/23 - 9/29/23 |
40% |
2/17/24 - 2/23/24 |
40% |
|
9/30/23 and after |
0% |
2/24/24 and after |
0% |
2022-23 Academic Year
|
Fall 2022 - starts Monday, August 29, 2022 |
Spring 2023 - starts Monday, January 23, 2023 |
||
|
Drop Period |
Refund / Reduction in Charges |
Drop Period |
Refund / Reduction in Charges |
|
8/29/22 - 9/6/22 |
100% |
1/23/23 - 1/30/23 |
100% |
|
9/7/22 - 9/9/22 |
80% |
1/31/23 - 2/3/23 |
80% |
|
9/10/22 - 9/16/22 |
60% |
2/4/23 - 2/10/23 |
60% |
|
9/17/22 - 9/23/22 |
50% |
2/11/23 - 2/17/23 |
50% |
|
9/24/22 - 9/30/22 |
40% |
2/18/23 - 2/24/23 |
40% |
|
10/1/22 and after |
0% |
2/25/23 and after |
0% |
Withdrawal from a WINTER Session
Total tuition and tuition fee charges (with the exception of the technology fee, which is non-refundable) billed will be refunded (reduced) at the following rates; the difference will be the student's responsibility. A portion of, or all of, a student's aid may be returned to the lender based on the withdrawal as it was not fully earned. The amount due will then become the responsibility of the student. We strongly urge students who receive any aid, who are considering withdrawing from a course or courses, speak to the Financial Aid office to confirm the implications of a withdrawal.
Winter 2023
|
Winter 2024 - 12/20/23 - 1/16/24 |
|
|
Drop Period |
Refund / Reduction in Charges |
|
12/20/23 - 12/21/23 |
100% |
|
12/22/23 and after |
0% |
Withdrawal from a SUMMER Session
Total tuition and tuition fee charges (with the exception of the technology fee which is non-refundable) billed will be refunded (reduced) at the following rates; the difference will be the student's responsibility. A portion of, or all of a student's aid, may be returned to the lender based on the withdrawal as it was not fully earned. The amount due will then become the responsibility of the student. We strongly urge students who receive any aid, who are considering withdrawing from a course or courses, speak to the Financial Aid office to confirm the implications of a withdrawal.
Summer 2023
Questions regarding withdrawals from summer in the 10W session can contact our office. Contact Wendy Pursell for assistance with courses that are outside of these pre-defined sessions.
|
Summer Session 1 2023 (5/30/23 - 7/3/23) |
Summer Session 2 2023 (7/10/23 - 8/10/23) |
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|
Drop Period |
Refund / Reduction in Charges |
Drop Period |
Refund / Reduction in Charges |
|
5/30/23 - 5/31/23 |
100% |
7/10/23 - 7/11/23 |
100% |
|
6/1/23 and after |
0% |
7/12/23 and after |
0% |
NOTE: The official date of withdrawal is the date the Registrar's Office receives written notification from the student with his/her original signature.
Financial Aid Details
Withdrawal from Institution - PA State Grant Recipients
A student must provide official notification of his or her intent to withdraw from the university in accordance with the university's withdrawal policy. When a student withdraws, the student may no longer be eligible for the full amount of PA State Grant funds the student was originally scheduled to receive or received. State Grant recipients, who withdraw from the university, must have their State Grant re-evaluated.
Withdrawal from Institution - Federal Aid Recipients
A student must provide official notification of his or her intent to withdraw from the university in accordance with the university's withdrawal policy. When a student withdraws, the student may no longer be eligible for the full amount of federal funds the student was originally scheduled to receive or received. Federal aid recipients, who withdraw from the university, must have their federal aid re-evaluated.
Withdrawal After First Day But Within Title IV Refund Period
If the student withdraws after the first day of classes, but prior to or equal to 60% of the number of days in the semester (not including breaks of 5 days or more), the percentage of Title IV (Federal) Aid retained will equal the number of days attended divided by the number of days in the semester. Federal regulations dictate the distribution order funds must be returned. See distribution order below.
Distribution Order Chart
Un-Subsidized Stafford Loan
Subsidized Stafford Loan
PLUS Loan
Pell Grant
FSEOG
Other Title IV programs
We encourage students to be counseled by Financial Aid if they are financial aid recipients prior to making any withdrawal decisions. This is so that they fully understand the financial impact of their decision. Contact Financial Aid
For additional information regarding withdrawals and leaves of absence, please contact the Registrar's Office by email, phone or in person. We encourage students to clarify all of their options and to understand the full impact of a withdrawal or leave of absence as these decisions may affect GPA, future academic matters, future financial aid eligibility and may have financial implications. Contact Registrar's Office