Awarded External (non-KU) Scholarships

First and foremost, Congratulations!  If you have received a scholarship from an outside provider, that is wonderful news!

Please be mindful that some scholarships are restricted to certain items that they can pay, such as only being applicable to tuition and not housing.  Scholarships also may be refundable or non-refundable based on the providers directions. We are happy to help the student understand any of these rules as needed but may need to direct them back to the provider for any details.

Enrollment Verifications & Required Documentation:

Some providers will require a copy of the students bill, verification from the University that the student is enrolled, or other information such as a thank you note.  All of these items should be submitted by the student (recipient). 

• The Office of Student Accounts will not share copies of bills, class schedules or transcripts with providers.  The student will want to supply these items as needed.
• The Registrars Office will verify/confirm pre-enrollment prior to the start of the semester for a provider OR enrollment verification after the Add Drop period has concluded.
  • You may contact them at regoffice@kutztown.edu or call them at 610-683-4485.

Common items requested by providers are listed below:

• Bill / Statement - MyKU > KU Financial Account tile > Payment Dashboard > Statements
  • These statements are pdf documents and include class schedule, charges, payments and pending aid.
  • Parents who were assigned as a payer, by the student in the Payment Dashboard, would follow this link to the Dashboard.
• Transcript - MyKU > Transcript tile (not available for incoming first semester students)
• Enrollment Verification - The Registrar's Office will verify/confirm pre-enrollment prior to the start of the semester for a provider OR enrollment verification after the Add Drop period has concluded.
  • You may contact them at regoffice@kutztown.edu or call them at 610-683-4485.

Checks should be made payable to Kutztown University and mailed to the Office of Student Accounts, PO Box 730, Kutztown, PA 19530.

Scholarships from outside providers for tuition & required fees, housing or meals:

This information applies to awarded scholarships for the purposes of paying towards your tuition, required fees, housing or meals - please see below for outside scholarships that are intended for bookstore purchases.

Please note that unless otherwise indicated from the provider, all awards greater than $1,000 will be split evenly between the Fall semester and the Spring semester, in the same academic year.

Email a copy of the award letter to us at studentaccounts@kutztown.edu

Scholarship Award Letters (no check yet received):

For scholarships $1,000 or greater, we will add a courtesy credit to your account so that you don't have to pay us just to get a refund later when the funds arrive.  In order to do this, we require a copy of the award letter showing the students name, the amount and the provider who is sending the funds to Kutztown University on the students behalf.  This must be provided each academic year if its a multi-year award as we won't carry items forward. 

Courtesy Credit Exceptions:

• Awards that are to be released in a future semester based on current, or upcoming performance, will not be added to the current or upcoming semester.
• Awards that are less than $1,000 - these awards will be posted upon receipt of the funds in the Office of Student Accounts.

Scholarship Award Letters with a check payable to Kutztown University solely (or to both KU and the student):

Forward the check and a copy of the award letter to the Office of Student Accounts as soon as possible so that we can add the credit to the statement.

Scholarship Award Letters with a check payable to the student only:

The student can cash the check and use it in accordance with the agreement or intent from the provider.  If the student wishes to use it for tuition charges, they would just make a payment to KU after depositing the funds.

Scholarships from outside providers for books & Supplies:

Scholarship checks that are restricted to the purchase of books and supplies should be sent  directly to the KU Campus Store, payable to KU Campus Store. The student will have an account created for them to use at the campus store for the value of the scholarship, presenting their student ID at checkout. Some restrictions may apply.

For information about the KU Campus Store including their address and phone number, as well as how to utilize any bookstore scholarships, please review their website at: www.kubstore.com.