Billing Information

Required Fees

Students Living On Campus will be billed as follows:

• All required fees will apply for students living on campus regardless of instruction mode during the fall and spring semesters.

Students Living Off-Campus will be billed as follows:

• 100% Online schedule - Tuition Technology Fee, Instructional Service and Campus Support Fees will apply.  First semester students will have Academic Records Fee, Advanced Registration fee and First SGA fee.
  • Student can elect to add (purchase) access to the Recreation Center
  • Student can elect to add (purchase) access to the Health Center (you must have paid the fee in order to receive services).
  • Student can elect to add Student Government to participate in events and to vote or hold office.
• 100% Face to Face or combination of face-to-face & online (mixed enrollment) - All required fees will apply.
• 100% Off-Campus - Tuition Technology Fee, Instructional Service and Campus Support Fees will apply. 
  • Student Teachers will be billed Student Government as in the past.

Non-PA Residents are offered a discounted tuition rate for 100% online courses as follows:

1. Undergraduate Part Time Enrollment - taking less than 12 credits regardless of where the student lives during the semester.

2. Undergraduate Full Time Enrollment in an Online Only program of study (B.A. Sociology online, B.A. Communication Studies online)

3. Graduate Enrollment in an Online Only program of study (Masters of Fine Arts)

Instruction Mode is the method of course delivery as listed in the system of record.   For billing purposes we recognize three different modes.

Distance Education / 100% Online

• Courses that are listed as 80% or more online

Off-Campus

• Internships

Face to Face (In-Person)

• All other courses, such as those online 79% or less, hybrid, blended, 100% face to face (even if available to attend virtually or in person at the students discretion daily (multi-modal)).

NOTE: A private agreement between a student and a professor to complete work online when the course is not designed, or listed as such, will not qualify as 100% Distance Education or Online for billing purposes.

MyKU > Student Accounts card > Payment Dashboard

Two statement options:

Static Statements -these are produced as a moment in time and not updated with changes and compile all amounts for each type of fee.  These are produced generally on the 1st of each month.

Dynamic Statements (On Demand Statements) - these are real time and reflect changes up to the date before and sometimes same day depending on the timing.  These show charges line by line, off and on and reflect updates to aid, payments and more real-time.  This statement helps to easily see what a recent charge or change was.

Static Statements are produced generally around the 1st of each month and do not change.

Dynamic Statements (On Demand Statements) are real time and accessible 24 hours a day - reflecting recent changes in charges, payments, aid and more!

Tuition, required fees, KU housing, and KU meal charges. Additionally, miscellaneous items such as ID replacements and health center visits may be included.

Pending/Anticipated Aid will reduce the charges due. If you expected aid and don't see it, please contact Financial Aid urgently.  Awarded aid doesn't impact the balance due.

Some aid may not pay miscellaneous items unless you accepted Title IV Authorization.   MyKU > Student Self Service > Dashboard > Financial Aid

Effective August 2024 - parking tickets are no longer added to the student account.  Those issued prior to August 2024 are still in MyKU and may require payment.

MyKU > Student Accounts card > Payment Dashboard

This will reflect your charges and any courtesy credits or pending aid or payments.

MyKU > Student Accounts card > Payment Dashboard > Make Payment

Select Pay by Term to pay specific term amounts

Select Installment Payment if you are paying a payment plan payment

Due dates are determined by the date of registration, or when the charge is added. 

Fall and Spring charges follow a calendar and if you register during early registration periods - Fall is due early August and Spring is due early January.  Late registrations may allow 2 weeks for payments.

• Fall is typically due first week of August - subject to change
• Spring is typically due first week of January - subject to change

Summer/Winter charges have specific due dates based on when you register for classes. Please be sure to check online what the due date is for your specific charges.

Changes to schedules, housing and meals, may alter some of the due dates.

Using several factors, the following, are options that can occur if the bill is not paid in full on time. 

• Classes may be dropped.
• Room assignments may be removed.
• Late fees may be assessed.
• Accounts may be blocked from future registration.

If classes are dropped, prepayment would be required to make a NEW schedule based on class availability at that time if Add Drop is still open. The original schedule may no longer be available.

There are many reasons why aid may not have moved from Awarded status to Pending/Anticipated status.

Awarded aid, if you will remember, doesn't count towards your bill as a payment option, only Pending/Anticipated Aid does. There are reuqirements for varying types of aid that must be met for the aid to move to Pending/Anticipated.

NEW Freshmen students and some Transfer students

• Did you do your Entrance Counseling and Master Promissory Note?
• Did you submit your Final HS transcript to Admissions?
• Did you accept your loans?

NEW Transfer students

• Did you do your Entrance Counseling again for KU?  Is your MPN done?
• Did you submit your Final HS transcript or Final College Transcript to Admissions?
• Did you update your FAFSA to KU's code?
• Did you accept your loans?

Returning students

• Did you file your FAFSA ?
• Did you accept your loans? This is now required on MyKU.
• Did you reply to all requests from Financial Aid services?

Verification - Federal Tasks

• Were tax items requested by the Financial Aid office such as tax transcripts or W-2's or a verification form turned in?  These items once turned in must be reviewed and aid will NOT show for up to 2 weeks. Do NOT delay on responding.

Eligibility / Progress

All students must make progress academically to meet financial aid progress requirements and receive federal aid. Students will receive a warning/probation semester if they are not meeting the requirements. The next semester, if they are still not meeting progress needs, they will no longer receive federal aid. This includes Stafford Loans, Parent PLUS loans, Pell Grants, SEOG grants and more.

We offer and share many additional ways to pay the bill other than paying it in full by the due date. We offer payment plans and share additional loan options. 

Did you know if a dependent student who is eligible to receive federal aid has a parent apply for a Parent PLUS loan and the parent is denied the Parent PLUS loan, with no other approvals on file, the student may be entitled to additional Stafford Unsubsidized Loans in their own name. This often can really bridge that gap in need. Financial Aid Services can provide more information as needed (610-683-4077).

Books are critical for success! The earlier you can get them, the better. Since financial aid won't arrive until the 3rd week of the semester or later, we don't want you to wait for your overpayment refund to buy your books.

We offer a bookstore account program at KU for our students who have Pending Aid that is greater than their charges. This will allow you an account for a specific amount of money you can cover at our KU Campus Store. Required texts, required supplies, and computers. This does not include paper, pencils, clothing and food purchases in the store. Review our website online and apply no sooner than 2 weeks before the fall or spring semesters. This program is not an option in the summer or winter.

Inclusive Access - Some professors have selected online books, materials or access codes. These are automatically billed to your account if you enroll in these courses.

While we cannot postpone the due date for all of your charges, you may request for some of them to be deferred to a later due date assigned by KU. Students wishing to use this payment option, need to request an Employer Reimbursement Deferment. This is set up by using the payment plan offering that says ERD.

MyKU > Student Accounts card > Payment Dashboard > Payment Plans

1. Navigate to the payment plans page and select the ERD plan for that semester
2. Enter your total cost for the bill that is due to KU
3. Click update - the plan will dictate the down payment needed that day and the balance due and when.
4. You have up unitl the day the plan is due, to pay on your own with any payment method.  You would go to make payment and select installment payment.
5. If not paid by the plan due date- the plan will charge the payment method you used for the down payment to clear the plan for you!

All items are required by the due date assigned to be considered for this deferment. Previous delinquencies may result in a denial of this request.

NOTE: Undergraduate students who need this deferment option must make outreach to our office for assistance and clearance.

Great question!

Inclusive Access means a particular course or courses you are taking have materials that we are making available to you from Day 1. These are guaranteed the lowest prices and materials the professor feels will support your growth in their course. As this program grows, you will see these charge may cover an access code to a third party site, online books, online materials and in some cases, some art materials.  Please visit the KU Campus Store website for more information regarding Inclusive Access, your right to opt-out of using these materials and more.

No. The current semester or session aid cannot pay a prior semester or session. Therefore if you still owe funds from a prior semester or session, you will need to make payment to avoid a late fee, if not already assessed.

If you have a hold on your account from non-payment of this prior semester or session amounts, you may be blocked from certain actions such as registration. Check your holds online in MyKU to see what the hold impacts.

Refunds are released starting the 3rd week of the semester and only when the account is actually overpaid with disbursed aid (not pending or awarded). These refunds are released to students by BankMobile Disbursements, a technology solution, powered by BMTX, Inc. For books, please see our bookstore account program.

When you started at KU, you were mailed a green envelope from BankMobile Disbursements. This mailing contained a refund code. Use that code and log into www.refundselection.com. There you will choose how you will get any refunds you are due from KU while you are here. You can choose Direct Deposit to your own personal bank account (checking or savings) OR you can choose to open a bank account with BankMobile.

If you have misplaced this green envelope, email studentaccounts@kutztown.edu from your KU email to request a code be emailed to you (the code will only be good for 24 hours).

If you made a selection when you started at KU and need to change it, but can't remember your password information, you can click on Forgot Password at www.bankmobilevibe.com or call them at 866-730-6627. We cannot assist with resetting passwords, sorry.

Parents sometimes get a refund if the refund is a direct result of a parent loan and the parent selected that they wanted any overpayments on their loan application. Parents will only get paper checks in the mail. Parents can designate on the loan application to allow overpayments to go to the student since the student has a direct deposit option for refunds.

Call us at 610-683-4133 or email us at studentaccounts@kutztown.edu

If you need Financial Aid help though - call them at 610-683-4077 or email them financialaid@kutztown.edu - they take a bit longer to reply to emails so please be patient or call them.