Employer Reimbursement Deferments

Students who are entitled to reimbursement of tuition from their employers may request an Employer Reimbursement Deferment (ERD).  This would allow the student to pay a small portion by the due date along with any inclusive access fees and pay the rest by an assigned date below (KU determined). 

Requests completed AFTER the due date on the student charges will be denied.

Request Forms

A request form is only valid for ONE week.  If payment is not posted online within the one week, the request form will be denied and cancelled.  You may request up to, but no later than, the due date on your charges.  Don't submit the request if you are not making the payment.

Winter 2023 Request Form - ($400 per course & any inclusive access fees)

Spring 2023 Request Form - ($400 per course & any inclusive access fees)

Summer 2023 Request Form will be available approximately March/April 2023

Fall 2023 Request Form will be available approximately July 2023

  • Do not make a request or payment until your charges show for the semester or session.
  • Requests for Fall 2023 will not be accepted until the student shows Spring 2023 charges or when they are billed in late November, whichever comes first.
Request  Requirements

Request this deferment online ONLY when the session or semester charges are showing in MyKU.  All 3 items are required each and every semester or session you attend. Incomplete requests are not processed.

  • KU Form is completed online when the session or semester charges are showing online in MyKU.  This is your agreement to the deferred due date and process. Upload your proof with the request form in order for it to process.
  • Proof of Benefit upload this with your request form. Various items will suffice for this proof. The most common of which is a document showing the course or courses were approved by your employer. A letter from your employer stating your eligibility for employer reimbursement may be submitted as well.
  • $400 Payment per course can be made online in MyKU by the due date assigned.  This amount is posted to the students account as a credit towards billed charges (not towards any specific fee or tuition charge).  If the session or semester charges are not showing - the payment will post to the oldest charges first, even if they are in deferment.

NOTE: Inclusive Access Fees / Institute Fees - if you have any inclusive access fees or institute fees billed, these too must be paid in addition to the $400.

Balance Due
  • The $400 per course went towards the tuition and fees due on MyKU.  The deferred portion (balance due) due date is on your agreement form.  This cannot be extended/altered based on your specific employer reimbursement dates or method.  These dates and amounts are firm.
    • Fall deferment balance due date is Jan. 30
    • Winter deferment balance due date is Feb. 27
    • Spring deferment balance due date is Sept. 30
    • Summer deferment balance due date is Sept. 30
Notes
  • Accounts must be in good standing to be eligible for an Employer Reimbursement Tuition deferment.
  • Requests must be submitted in full with one week of submission and before the due date
  • Requests may be approved or denied.
  • Denials may occur for prior default status, collections placement, or incomplete requests.
  • If the balance on the account is not paid by the deferred date, future requests will be denied and a hold blocking transcripts will be added as well as a late fee of $50.
  • Reimbursement requests - we suggest using the initial bill you received that shows the full amount of tuition and fees prior to your payment or along with your payment of $400.

More Questions?  Please contact Student Accounts - studentaccounts@kutztown.edu

Tip

Print your transcript or grade report promptly at the conclusion of the course and submit the reimbursement request to your employer immediately. Any delay in payment of the tuition may result in a late fee and/or restriction placed on the account. If an account is restricted due to non-payment, you will be unable to register for future terms, obtain transcripts (both official and unofficial), or receive a diploma. If your account is restricted, we cannot lift it until the delinquent payment is made in full.  This includes allowing your transcript to print for a reimbursement request. 

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